Tuesday, October 16, 2012

Productivity For Busy People: Move Your Email

Last Friday, I returned to my alma mater, Michigan State University, for homecoming.

After wandering around campus all morning, I had lunch with a successful member of the university administration.

He said something that struck me: "One of the biggest challenges of my job is email. I spend hours every day reading emails that I've been cc'd on and trying to answer others as quickly as I can."

We spent the next 30 minutes brainstorming ideas to help him overcome this challenge. I gave him 4-5 proven ways to reclaim at least two hours of productive time every day. And if he implements just one or two of them, the savings to him and his employer will easily add up to $30,000 every year.

Here's the easiest of those productivity tips: Move the email icon off your smart phone's home screen. 

What do I mean?

Take a look at the white circle in the screen shot below ...

See the email icon? No, you don't.

I moved the icon for email, which is 100% reactive, to the last screen on my iPhone.

I replaced it with the Dragon Dictation app, which is 100% productive.

Now, when I turn on my phone, I'm never distracted by a little red number showing how many emails I need to read. There's no temptation to dive into trivia and no loss of physic energy worrying about the chore that is email.

Instead, I get to live my time on my terms. Which is the only way to live. Productive, too.

Resource: If you want to put an end to "feast-or-famine" syndrome in your business, grab your free Client Cloning Kit here.  

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